Job Description

Job Summary

As a Business Administrator, you will play a key role in supporting operational consistency, process improvement, communication between departments, and the development of company-wide standards. This position is intended to help strengthen collaboration between operations, accounting, and administrative functions while promoting accountability and efficiency across the organization. This role will also respond to non-routine correspondence and assemble highly confidential and sensitive information. This role deals with a diverse group of important external callers as well as internal contacts at all levels of the organization.

Job Responsibilities

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department. 
• Act as a travel administrator in Engine.
• Organizes and prioritizes large volumes of information and calls.
• Handles confidential and non-routine information when necessary.
• Serve as a liaison between Accounts Payable, Accounting, HR, and Operations to improve communication, streamline workflows, and help ensure adherence to company procedures.
• Assists with weekly timekeeping and reporting for the office location.
• Responsible for coordinating and generating purchase order numbers for the Branch Manager and communicating with the Accounts Payable department.
• Ensure that project billings are issued to customers and assist with the payment collections as needed.
• Assists with licensing and permitting.
• Document and maintain current operational and accounting-related processes and procedures to ensure consistency and continuity across departments.
• Assist in identifying operational inefficiencies and collaborating with Operations and Accounting teams to develop and implement process improvements and solutions.
• Support the rollout, enforcement, and maintenance of company-wide standards and procedures related to customer invoicing, job creation procedures, and the full cycle management of Purchase Orders (POs), including PO creation, management, reconciliation, and cleanup.
• Serve as the Subject Matter Expert (SME) for customer invoicing procedures, including assisting with the proper selection and coordination of product IDs, billing structures, and invoicing standards.
• Assist with training and ongoing support for the Rental Division related to PO creation procedures, customer invoicing processes, and company standards as needed.
• Promote accountability, organization, and process consistency while supporting team members and encouraging continuous improvement initiatives.

Required Experience

• Must have a high school diploma or equivalent.
• Must have the ability to read, write and speak in English.
• Must be proficient in Microsoft Office Suite.

Preferred Experience

• Minimum 1-2 years’ experience in the construction industry would be an asset.
• Prior Salesforce and ERP experience preferred.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Benefits

Employees may choose from several benefit plan options. They may also have access to the Griffin Retirement Plan, disability and life insurance, health savings accounts and paid time off. Full-time employees may also be eligible for tuition benefits.

To join our successful team, submit your resume and follow us on LinkedIn to discuss our opportunities and how you too can be a member of our team.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Title and/or Salary may be adjusted based on the applicant's experience or skills.

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